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Inputting Service Hours

We have moved away from paper-form submissions.

Service Verification Form
Download PDF Form (498KB)


How to Input Service Hours

  1. Go to student Aeries.
  2. Go to Student Info.
  3. Service Learning.
  4. Select the Organization.
  5. The page is for the Service Learning Recipient. Make sure supervisor’s name and email are correct. Enter the Start Date and End Date correctly. This is the date range of when you are working with this organization.
  6. Complete the Service Reflection section. Reflection must be meaningful, complete, and well developed and comprise of 4-8 sentences.
  7. Go to Service Learning Log (tab next to Service Learning Recipient).
  8. Log in the date and hours you completed the service, as well as a description of the service performed in the Service Description box. This is essentially your “time card” to log in each of your hours for this particular organization. Submit the hours.
  9. Select “Upload.” You will attach a file of your signed Service Form which will have your site supervisor’s signature. This file can be either a scanned document or a picture taken on your phone (if you have a smartphone).
  10. You will be notified in Aeries each time your hours are either approved or denied.

Those students who do not meet their total number of required hours will not receive their diploma.

Adding A New Service Organization

  1. Login to your student Aeries (NOT Parent Account).
  2. Navigate to Student Info, then Service Learning Organizations to see approved service sites. You may complete service at these sites immediately.
  3. If you would like to complete service at an organization that is not listed, you may request approval for this organization. Go to Service Learning: and click ADD new service learning recipient. Use search bar at the top.
  4. Verify that the recipient site is not already listed.
  5. Select “Organization Not Listed” HOURS COMPLETED PRIOR TO ORGANIZATION’S APPROVAL MAY NOT BE ACCEPTED.
  6. Enter name of organization.
  7. You will then be prompted to add in all the information for the site (address, name of supervisor, email).
  8. You do NOT need to fill out a Start Date, End Date, and Service Reflection for the approval of a new site until the organization is approved.
  9. The request for a new organization will be sent to Campus Ministry for approval and you will be able to see the approval in Aeries.
  10. If request is denied, you will be notified through Aeries.



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